The Royal Corps of Army Music Trust
The Royal Corps of Army Music Trust
Who we are
The Royal Corps of Army Music Trust registered office is at Headquarters, The Royal Corps of Army Music, Cloutman Building, Gibraltar Barracks, Minley, GU17.
We are a charity registered in England and Wales under charity number 1073432. Our designated Data Protection Manager for the organisation is Major Guy Bennett who can be contacted at the address above.
The Royal Corps of Army Music Trust gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulations and Laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.
Information We Collect
The Royal Corps of Army Music Trust processes your personal information to meet our legal, statutory, and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.
The personal data that we collect from you is:
Name, including Post Nominals
Service Number
Rank
Date of Birth
Home Address
Personal Email
Business Email
Home Telephone Number
Mobile Telephone Number
We may collect that information in the following methods:
Electronic forms
Hard copy forms
Website forms
Telephone
Verbally
How We Use Your Personal Data
The Royal Corps of Army Music Trust takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purposes specified in this notice. You are free to withdraw this consent at any time. We use your personal information to manage your membership account on our customer relationship management system and/or to provide the services you have requested from us. We never share your information with third parties, unless it is necessary to deliver the service you have requested from us.
We never share your information with third parties for marketing purposes.
Legitimate Interests
We will occasionally process your personal information using the legitimate interests’ legal basis. Where this is the case, we have carried out a thorough Legitimate Interests’ Assessment (LIA) to ensure that we have weighed your interests and any risk posed to you against our own interests, ensuring that they are proportionate and appropriate.
Your Rights
You have the right to access any personal information that the Royal Corps of Army Music Trust processes about you and to request information about:
What personal data we hold about you.
The purposes of the processing of that data.
The categories of person data concerned.
The recipients to whom the personal data has or will be disclosed>
How long we intend to store your personal data for.
If we did not collect the data directly from you, information about the source.
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to correct it as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us; to exercise your data portability rights, and to be informed about any automated decision-making we may use.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
Sharing and Disclosing Your Personal Information
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. The Royal Corps of Army Music Trust uses third-parties to provide the services and business functions outlined below. All processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.
Safeguarding Measures
The Royal Corps of Army Music Trust takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place.
Consequences of Not Providing Your Data
You are not obligated to provide your personal information to the Royal Corps of Army Music Trust however, as this information is required for us to provide you with our services, we will not be able to offer all our services without it.
How Long We Keep Your Data
The Royal Corps of Army Music Trustonly ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. In most cases, we will keep your personal data until you leave the Association, and then for 12 months afterwards, at which point we will erase your data. We are, however, required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed.
Lodging A Complaint
The Royal Corps of Army Music Trust only processes your personal information in compliance with this Privacy Notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the Supervisory Authority.
Should you have any questions about anything contained in the Privacy Form, please contact us as follows:
Major Guy Bennett
HQ Royal Corps of Army Music
Cloutman Building, Gibraltar Barracks, Minley, GU17 9LP
Email: Guy.Bennett134@mod.gov.uk
Using the Website
Contact Forms
We use contact forms to enable us to contact the User. We collect Personal Data; Name, Phone number and Email address.
By filling in the contact form with their Data, the User authorises this Application to use these details to reply to requests for information, quotes or any other kind of request as indicated by the form’s header.
How long we retain your data
Security logs are retained for 14 days.
Cookies
Cookies are used to handle importing and restoring backups.
Plugin Settings
Some plugin settings ask for an email address or login credentials to 3rd party services. This is stored to provide functional features to the plugin.
Recent Activity
This plugin tracks dates, times and actions of successful and unsuccessful backups and remote data transfers. This is stored to help make the plugin better and assist with troubleshooting problems.
Logging
This plugin logs some personal information such as email addresses, usernames, database and server information. This is stored to help make the plugin better and assist with troubleshooting problems.
How long we retain your data
Backups
Backup retention is completely up to the website owner. This can vary from less than one minute to indefinitely.
Cookies
Cookies used during the restore/import process expire after 24 hours.
Plugin Settings
Settings are retained indefinitely until they are changed or removed manually.
Where we send your data
Backups
Backups are sent to remote destinations automatically, and can be configured to be sent to third-party servers.
How we protect your data
Backups
Backup zip files are stored with hashed file names to prevent filename guessing and directory browsing is disabled.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
This website uses Google Analytics, a web analytics tool that helps website owners understand how visitors engage with their website. Google Analytics customers can view a variety of reports about how visitors interact with their website so that they can improve it.
Like many services, Google Analytics uses first-party cookies to track visitor interactions as in our case, where they are used to collect information about how visitors use our site. We then use the information to compile reports and to help us improve our site.
Cookies contain information that is transferred to your computer’s hard drive. These cookies are used to store information, such as the time that the current visit occurred, whether the visitor has been to the site before and what site referred the visitor to the web page. The cookies do not have access to or use any personally identifiable information.
Google Analytics collects information anonymously. It reports website trends without identifying individual visitors. You can opt out of Google Analytics without affecting how you visit our site – for more information on opting out of being tracked by Google Analytics across all websites you use, visit this Google page.
